Float Assistant

Float Assistant

City of London, UK
Job Type:
Fixed Term
Closing Date:
Company Profile:

We are looking for Float Assistant to join a tier 1 investment bank for 9 month contract (PAYE), London based. Our client is a global market leader in investment banking, securities, investment management and wealth management services.

Department Profile:
* We have over 1200 employees
* Spanning 3 floors of 20 Bank Street
* 45 administrative/secretarial staff
* 25 temps
* 7 floats

Team Profile:
Global institutions. Cutting-edge hedge funds. Industry innovators. Sales, trading, and market-making services as we work to find new forms of investment to generate superior returns.
Sales & Trading has a requirement for a contingent/contract worker to assist their global team based in the London office. Throughout your contingent/contract assignment you will be provided with a supportive and vibrant multinational environment, we accept individual differences and believe in collaborative team working.

Primary Responsibilities:
* First point of contact - act as point of contact for teams dealing efficiently and politely with requests from clients and other departments
* Extensive Diary management - Arrangement of meetings/conference calls/interview schedules and management of calendar
* Extensive Travel - complex itineraries for trips. Good knowledge of travel networks, airlines, hotels, train systems, cars etc
* Visa Arrangement
* Room Bookings - organise room bookings and catering internal and external
* Transportation - booking cabs, hotel bookings, providing currency etc
* Phone Coverage - extensive phone coverage using the dealerboard & avaya phone
* Conference Calls - organise conference calls/video conferences for entire team
* Expense Management - Preparation and processing of complicated expense reports in a timely fashion ensuring adherence to Firm and Sales & Trading policy. Able to use initiative to resolve expense related issues when they arise
* Invoice Management -Preparation and processing of complicated invoices to meet payment deadlines. Able to use initiative to resolve invoice related issues when they arise
* Buddy system - working alongside Assistants making sure there is desk coverage at all time and assisting during absences or whenever necessary
* Databases/Spreadsheets - Maintaining accurate client information and update Firm client information
* Presentation Material - Provide intermediate to advanced levels of Word, Excel & Powerpoint for presentation material preparation
* Documentation - Prepare, complete and distribute materials as necessary
* Maintain confidentiality on all aspects of workload
* Hours: 8-5:30pm (1 hour for lunch) Must be flexible as hours can change

Skills required:
* Excellent understanding of urgency
* Ability to work quickly and accurately under pressure in a trading floor environment.
* Ability to work independently
* Ability to pick up new systems quickly
* Ability to organise and prioritise complicated travel
* Excellent attention to detail
* Able to manage stress, personable, self-confident
* Ability to anticipate needs, particularly for repeated tasks
* Demonstrates outstanding work ethic
* Flexible on working hours and understanding of the business demands
* Produces high quality, accurate timely work
* Adapts communication style to needs of audience
* Able to anticipate problems and offer solutions

Closing Date:
Job Id: