Fund Administrator

Fund Administrator

Ethos Partners LLP
Covent Garden, London
Job Type:
45,000 FTE
Closing Date:
Company Profile:

Ethos is looking for a personable, diligent, and efficient easy-going team player with strong attention to detail to join our small growing team to support fund administration and investor relations and to help continuously improve service to our investors. 

You would be joining a collaborative and inclusive small team of nine, each with various institutional backgrounds. We would also be pleased to welcome a returner from a similar background. Ethos is an equal opportunities employer, focussed on addressing gender inequality.

To date this role has been variously shared between the team but due to our rapid growth, we now need someone dedicated to the role. The role is split between fund administration and investor administration.

Fund administration

  • Liaise with Ethos’ third-party nominee, custodian and fund services provider (‘Nominee’)
  • Accurately manage all income and capital records for each investment in excel, including ad-hoc updates and quarterly cash and capital reconciliations
  • Preparation of documents (new investment instructions, payment instructions, distribution allocation forms etc.) throughout the investment lifecycle
  • Reconciliation and allocation of investee company interest payments and other distributions across the relevant investors each quarter
  • Ad hoc support to coordinate six-monthly portfolio report compilation and delivery

Investor Administration

  • Support the investor relations team to onboard new investors
  • Support the maintenance of investor client files and client relationship management through FolioMetrics
  • Prepare and process relevant onboarding paperwork for new clients (Investor Registration Documents, Customer Agreements, AML documents, Custody and Nominee Registration documents)
  • Regularly update investor details including AML (e.g., passport expiry) and investor bank details, LinkedIn profiles
  • Support investor relations team with ongoing lead generation activities on an ad hoc basis
  • Supporting marketing activities for current investors e.g., Investor Golf Day and Investor Drinks Evening
  • Ad hoc support of the six-monthly Ethos Investor Newsletter


About our culture:
Ethos Partners is a private investment office set up by private equity professionals to invest their own capital alongside sophisticated, high net worth investors into quality, smaller private equity transactions. We aim to deliver £3- £10m of supportive capital to established, ambitious UK companies and seek to add value from our entrepreneurial backgrounds and board experience and contacts.
At the heart of Ethos Partners' business model is the principle of alignment of interests with our 380+ investors with the Ethos team investing their own capital into every transaction alongside investors. Trust and relationships with our investors are paramount to everything we do.

How flexible working works with us:
The role will be between three to four days per week, to be discussed. You will be reporting to our Investor Relations Manager, a working mother who spends two days in our Covent Garden office and one working from home. Working one day from home is an option and the role can also be flexible around school holidays.

Closing Date:
Job Id:
Ethos Partners LLP - Fund Administrator