Reports to: Board Advisor
Practice group: Office of the General Counsel
Location: London / Hybrid
The Governance Manager sits in the Office of the General Counsel. The role reports to the Board Advisor with a dotted line to the Managing Director (in respect of support to the Executive Leadership Team).
Purpose of role
The Governance Manager supports the day-to-day running of governance for the Dentons UKIME region, including providing support to the Chief Executive Officer, Managing Director and Board Advisor.
Board (including Board committees) and Executive Leadership Team governance
Proactively manage the administration of the governance cycle for the UKIME Regional Board (including Board committees) and committees of the UKIME Executive Leadership Team including:
- Manage the forward plan for meetings and agenda items to ensure coordinated governance.
- Ensure high-quality papers are provided to the Board and Executive in a timely manner to underpin decision making.
- Attend Board and Executive meetings and produce concise, accurate and timely minutes.
- Follow up Board and Executive actions to ensure progression in accordance with agreed time scales.
- Manage the annual rotation timetable for senior appointments to be considered by the Governance Committee and then the Board.
- Manage the Board's communications programme with the partnership.
- Analyse papers prepared for the Board and/or Executive and provide summaries of key points and issues, including proposed actions.
- Prepare draft reports on governance for the Executive and/or the Board and assist in producing the CEO's report to the Board.
- Prepare draft responses to governance questions as they arise, for consideration by the Board Advisor, including advice on delegated authorities as set out in the LLP deed.
Firm's corporate structure
- Maintain records of key information for each of the firm's entities.
- Ensure all entities comply with their own constitutions and statutory provisions.
- Assist with preparation of formal meeting notices, resolutions and minutes required for approval, including for the appointment of new members and approval of annual accounts.
- Oversee the work of other members of the team making statutory filings at Companies House and regulatory filings with the SRA for the firm's entities, making notifications to the Global firm as appropriate.
- Oversee preparation of standard checklists and guidance notes, for example for document approval and execution within the Region.
Partnership and Board votes
- Manage all voting requirements (including arranging necessary partner meetings and presentations accompanying formal votes) including for lateral hire admissions, partner promotions, Board elections, annual accounts and Verein voting by the UKIME region.
- Support associated partner activities such as the AGM and Board elections.
- Establish, manage and maintain systems for the long-term storage and retrieval of key electronic governance reference documents including minutes and records of partner votes.
- Manage an appropriate destruction cycle for governance documents and information.
- Maintain the internal portal site for UKIME partners.
Required experience, skills and attributes
- Experience of working in governance at a senior level.
- Confident user of Office software, including the ability to work with templates to produce consistent sets of agendas, minutes and papers for meetings.
Desirable but not essential
- Experience as a Company Secretary or Deputy Company Secretary and ICSA qualification.
- Understanding of Company Secretarial structures and requirements.
- Previous experience of working in a large partnership organisation.
- Excellent communicator, both verbally and in writing.
- Well organised with strong attention to detail.
- Growth mindset and willingness to learn. Proactive and solutions-oriented.
- Ability to build credibility, work with and influence senior colleagues.
- Commercial mindset with a focus on delivering the firm's strategy.
- Able to work without direct supervision and prioritise own workload, seeking feedback and support when needed. Ability to work within a team and delegate effectively to PAs or paralegals.
- Flexibility in managing a blend of routine cyclical work and ad hoc demands as they arise from key stakeholders.
- Able to handle confidential and often highly sensitive information with discretion and diplomacy.
NO AGENCIES PLEASE
If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand please email firstname.lastname@example.org – Enquiries only please, applications will not be accepted via email.
Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.
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Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We want a work environment where everyone can reach their potential and we have an inclusive culture that respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. We welcome you to about diversity and inclusion at Dentons. https://www.dentons.com/en/about-dentons/inclusion-and-diversity
Dentons is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability. Any disability disclosure will be dealt with confidentially and sensitively and if you want to speak directly to a member of our team, please email email@example.com.
This is a hybrid role – Your place of work is one of our offices, however, there is no minimum (or maximum) number of days you must work from this office. There will be a need to travel to London for in-person meetings on a regular basis. We give you the freedom to decide with the team how efficiently and effectively you can deliver the best service to our clients, work with your colleagues, and progress your own personal development whilst recognizing the need to adjust plans where circumstances require. We encourage you to discuss this with our recruitment team and your interviewers to see how the team are working/see this role working. You will be given an allowance to create a workspace in your own home, as well the kit to utilise the desks at any of our offices.