Executive Assistant to the Director part-time

Executive Assistant to the Director part-time

Page Personnel HR
London, UK
Job Type:
Salary:
£
See Description
per
Closing Date:

Acts as a trusted business partner to Director in their contribution and leadership of UK Sport. &nbsp; Thus offering exceptional Executive Assistance, to enable Director to effectively lead both the People Department and the wider organisation as part of UK Sport's Executive Team. &nbsp; Client Details A large public sector organisation Description DIARY MANAGEMENT · Proactively manages all aspects of Director's diary and programme of activities, supporting prioritisation and enabling effective time management, to ensure Director is able to work efficiently. &nbsp; Acts as 'gatekeeper' and 'gateway', creating win-win situations for engagement with Director. &nbsp; · Maintains Directors' appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel (home and abroad)<br> · Works closely and effectively with Director to ensure they are well informed of upcoming commitments and responsibilities and supports with proactive planning, to enable Director to operate effectively. &nbsp; EXECUTIVE SUPPORT · Prepares reports by collecting and analysing information, discussion documents, correspondence and key communications to internal and external stakeholders on behalf of Director. &nbsp; · Leads planning and scheduling of department events and meetings as required - collates and distributes agendas and papers, taking minutes and proactively following up on action points to ensure activity is delivered. &nbsp; · Meticulous with providing appropriate documentation prior to meetings and having all relevant colleagues briefed in advance of meetings. &nbsp; · Provides secretariat support to allocated committees/forums · Prioritises conflicting needs, handles matters swiftly, proactively and follows through on projects to successful completion. &nbsp; · Assists Director in prioritising workload, collating information and co-ordinating submission of corporate documentation. &nbsp; · Provides project management support to Director as required. &nbsp; · Proof reads documents drafted by Director · Regular maintenance and updating of Directors' electronic and manual filing systems Profile Essential: · Proven experience in Executive Assistant role, operating at a similar level · Able to work effectively in a fast-paced environment and to handle a wide variety of activities and confidential matters with discretion · Outstanding time management, prioritisation and organisational skills, with impeccable attention to detail · Excellent written and verbal communication, with excellent interpersonal skills and the ability to build effective relationships with a variety of stakeholders · Highly IT literate and numerate · Experience of taking and producing meeting minutes · Experience of preparing documentation and coordinating the appropriate administration attached to meetings · Calm under pressure and able to successfully juggle multiple priorities · Forward-looking thinker, who actively seeks opportunities, anticipates issues and proposes solutions · Ability to exercise good judgement in a variety of situations, acting as a trusted advisor with strong decision-making capability · A natural team player, equally able to operate effectively independently · Demonstrates a positive, can-do attitude, operating with high levels of professionalism, proactivity and personal accountability. &nbsp; Desirable: · Prior project management experience. &nbsp; · Interest in any HR/People focused activity. &nbsp; · Demonstrable experience operating as part of a high-performing EA team. &nbsp; Job Offer 18 months FTC

Closing Date:
Job Id:
0fa043d3132e